Stop Running HubSpot.
Let Us Run It for You.
HubSpot managed services means The Pedowitz Group operates your HubSpot instance on your behalf — handling platform administration, campaign execution, workflow maintenance, database hygiene, and attribution reporting — so your team focuses on strategy, not platform management. Delivered at up to 50% the cost of equivalent in-house staffing.
A HubSpot Platinum Partner running your platform with 18 years of Revenue Marketing expertise. No recruiting. No onboarding. No knowledge loss when people leave. Just results.
What Does It Mean to Have Someone Run Your HubSpot?
HubSpot managed services is the operating model where an external partner — in this case, The Pedowitz Group — assumes responsibility for running your HubSpot instance on a day-to-day basis. Your team sets strategic direction; TPG handles all execution. Campaigns get built and deployed. Workflows get monitored and maintained. The database gets cleaned. Reports get produced. Platform issues get resolved before they become problems.
This model is fundamentally different from project-based consulting. It is not a one-time engagement or a specific deliverable — it is an ongoing operational relationship where TPG acts as an extension of your marketing team with defined SLAs, a named account manager, and full accountability for platform performance.
The value proposition is straightforward: a full HubSpot operations capability — administrator, campaign manager, analyst, and developer — delivered by a Platinum Partner team at 40–50% the cost of equivalent in-house hiring, with no recruiting risk, no onboarding lag, and no knowledge loss when individuals turn over.
The turnover problem is real: The average HubSpot administrator tenure at a B2B company is 18–24 months. When they leave, every undocumented workflow, every custom property rationale, and every integration configuration detail leaves with them. TPG's managed services eliminate this risk — institutional knowledge about your HubSpot instance lives in TPG's documented playbooks, not in an individual's head.
Which Organizations Need HubSpot Managed Services?
Four situations that consistently lead B2B organizations to outsource HubSpot operations to TPG.
No dedicated HubSpot operations staff
Your marketing team is running campaigns and strategy but nobody owns the platform. HubSpot administration falls to whoever has bandwidth that week — which means nobody fully owns it. Workflows break, the database degrades, and reporting becomes unreliable. TPG becomes your dedicated HubSpot team without the headcount cost.
HubSpot admin just left — and took the knowledge with them
Your HubSpot admin resigned. They built most of your workflows, knew every custom property, and managed the Salesforce integration. Now nobody can explain why half the automation exists or how to fix what's breaking. TPG onboards in two to four weeks, audits the full instance, and takes operational responsibility before the damage compounds.
Growing faster than internal HubSpot capacity
You've doubled pipeline targets, launched new products, and expanded into new markets — but your HubSpot team is still one person running the same configuration from two years ago. TPG scales immediately with the campaigns, workflows, and reporting your growth requires, without the 3–4 month lag of recruiting, hiring, and onboarding a new team member.
Want a full HubSpot team without four headcount
Properly operating HubSpot at full capability requires an administrator, a campaign manager, a data analyst, and a developer — four distinct roles. Most organizations can justify one headcount. TPG's managed services deliver all four roles in a single engagement, giving you the full HubSpot operations capability at a fraction of the cost of building that team internally.
What Does a TPG HubSpot Managed Services Engagement Include?
Six operational components, all included in the managed services retainer. No à la carte pricing, no surprise scope additions.
HubSpot Administration
TPG's dedicated HubSpot administrator owns all platform-level operations — user permissions, property governance, portal configuration, integration monitoring, and HubSpot feature activation as new capabilities are released. You get a named administrator who knows your instance, not a rotating support queue that requires re-explaining your configuration every time.
- User management and permission governance
- Property governance and naming convention enforcement
- Integration monitoring and error resolution
- Portal health checks and performance monitoring
- New HubSpot feature evaluation and activation
- HubSpot updates and release management
Campaign Creation & Execution
TPG handles all campaign production in HubSpot — from build to deployment to performance optimization. This includes email campaigns, landing pages, forms, list segmentation, A/B testing, and all campaign performance reporting. Your marketing team briefs the campaign; TPG builds, QAs, deploys, and reports on it. Every campaign is built to Revenue Marketing standards with closed-loop attribution back to pipeline.
- Email campaign build, QA, and deployment
- Landing page and form creation
- List segmentation and targeting
- A/B testing setup and analysis
- Campaign performance reporting
- Nurture, promotional, ABM, and re-engagement campaigns
Workflow Maintenance & Build
All active HubSpot workflows are monitored continuously for errors, enrollment anomalies, and performance degradation. TPG conducts regular workflow audits, optimizes underperforming automation, and builds new workflows as business needs evolve. No more broken workflows running in the background for months before anyone notices. Workflow errors are caught and resolved before they affect campaigns or data.
- Continuous workflow monitoring and error alerting
- Regular workflow audit and performance review
- Optimization of underperforming nurture sequences
- New workflow build as business requirements evolve
- Lifecycle stage transition automation maintenance
- Deprecation of outdated or redundant workflows
Database Hygiene
Database degradation is silent and compounding — every month without active hygiene, HubSpot accumulates duplicate contacts, missing data, and unsubscribe processing gaps that undermine segmentation accuracy and email deliverability. TPG's database hygiene component runs continuously, not as a one-time cleanup. The database that powers your campaigns stays clean, compliant, and segmentable without requiring manual intervention from your team.
- Ongoing duplicate contact identification and merge
- Bounce and unsubscribe processing and compliance
- GDPR and CAN-SPAM compliance monitoring
- List cleanup and inactive contact management
- Contact enrichment for key properties
- Monthly data quality reporting
Attribution & Performance Reporting
Every managed services engagement includes monthly pipeline contribution reporting connecting HubSpot marketing activity to pipeline and closed-won revenue. Your leadership team gets a marketing performance report that speaks in revenue, not just activity metrics. TPG maintains attribution dashboards, tracks campaign ROI, and delivers strategic recommendations monthly — so marketing budget decisions are grounded in pipeline data, not gut instinct.
- Monthly marketing pipeline contribution reporting
- Campaign ROI and attribution analysis
- Lead source and channel performance reporting
- Executive-level marketing summary with recommendations
- Attribution dashboard maintenance
- Quarterly performance review with strategic roadmap update
Staff Augmentation
Beyond the core managed services components, TPG provides specialized HubSpot staff augmentation for needs that fall outside standard administration and campaign execution. HubSpot developers for CMS and API work, RevOps specialists for governance architecture, data analysts for advanced attribution modeling — available as needed within the engagement without additional procurement cycles or hiring delays.
- HubSpot CMS developers for website and landing page work
- RevOps specialists for governance and Salesforce integration
- Data analysts for advanced attribution and BI reporting
- Campaign managers for execution capacity spikes
- HubSpot API developers for custom integrations
- Flexible scope: project-based or ongoing within retainer
What Does Every Run It Engagement Come With?
Four operational commitments included in every managed services engagement — not add-ons.
Named Account Manager
One dedicated TPG account manager who knows your instance, your team, and your business — not a rotating support ticket queue.
24/7 Platform Monitoring
Continuous monitoring for workflow errors, integration failures, deliverability issues, and critical platform problems — resolved before they impact campaigns.
Monthly Revenue Report
Marketing pipeline contribution reporting delivered monthly — connecting every HubSpot activity to pipeline and revenue in language your CFO and CEO understand.
Platinum Partner Access
Direct HubSpot engineering support for complex issues — the access that comes with Platinum Partner status and a seat on HubSpot's AI Advisory Board.
Why Choose The Pedowitz Group for HubSpot Managed Services?
Three reasons the managed services relationship with TPG is different from a typical agency retainer.
We run HubSpot to drive revenue, not to keep the lights on
TPG coined the term Revenue Marketing in 2011. Every managed services decision — which workflows to maintain, how to segment campaigns, which attribution model to report on — is made through the lens of pipeline contribution. Your monthly report measures marketing's impact on revenue. Most managed services providers measure activity. We measure outcomes.
Your HubSpot knowledge lives in TPG's playbooks, not people's heads
The biggest risk in relying on in-house HubSpot administrators is turnover. When they leave, they take undocumented configuration knowledge with them. TPG's managed services run on documented playbooks for every process, integration, and workflow in your instance. When team members rotate, the knowledge stays. This is the structural advantage of a managed services model over a single in-house hire.
One team with admin, campaign, RevOps, and dev capability
Most HubSpot managed services engagements are limited to administration and basic campaign execution. TPG's team covers the full spectrum: HubSpot administrators, campaign managers, RevOps architects, Salesforce integration specialists, CMS developers, and data analysts — all accessible within a single retainer. When complex needs arise, the capability is already on the team.
Frequently Asked Questions About HubSpot Managed Services
What are HubSpot managed services?
HubSpot managed services means a consulting partner runs and manages your HubSpot instance on your behalf — handling day-to-day platform administration, campaign execution, workflow maintenance, database hygiene, attribution reporting, and platform optimization. The organization retains strategic ownership while TPG handles all operational execution. Every engagement includes a named account manager, 24/7 platform monitoring, monthly pipeline contribution reporting, and direct HubSpot Platinum Partner access.
What does a TPG HubSpot managed services engagement include?
The Pedowitz Group's HubSpot managed services engagement includes six components: platform administration (user management, property governance, integration monitoring, feature activation), campaign execution (email builds, landing pages, forms, segmentation, A/B testing), workflow maintenance (continuous monitoring, optimization, and new workflow build), database hygiene (deduplication, compliance monitoring, contact enrichment), attribution and revenue reporting (monthly pipeline contribution reporting, campaign ROI, executive summaries), and staff augmentation (HubSpot developers, RevOps specialists, and data analysts as needed).
Who needs HubSpot managed services?
HubSpot managed services are most valuable for four types of organizations: companies without dedicated internal marketing operations staff; organizations that have experienced HubSpot administrator turnover and need continuity; fast-growing companies where marketing capacity hasn't kept pace with HubSpot's operational demands; and organizations that want a full HubSpot team — administrator, campaign manager, analyst, and developer — without the cost and management overhead of four separate hires.
How much do HubSpot managed services cost compared to hiring in-house?
HubSpot managed services with TPG typically cost 40–50% less than equivalent in-house staffing when the full cost comparison is made: salary, benefits, payroll taxes, recruiting fees (typically 15–25% of first year salary), onboarding time, training costs, and turnover risk. A single experienced HubSpot Marketing Operations Manager costs $90,000–$130,000 in annual compensation before benefits and taxes. TPG's managed services team delivers broader capability — admin, campaigns, reporting, and development — at a lower all-in cost with no recruiting risk.
What is the difference between HubSpot managed services and HubSpot optimization?
HubSpot managed services (Run It) is an ongoing retainer where TPG operates HubSpot indefinitely. HubSpot optimization (Tune It) is a time-bound engagement — 30 to 90 days — that audits and rebuilds a specific underperforming instance, then hands it back to the internal team. Some organizations start with Tune It to fix the instance, then transition to Run It for ongoing operations. Others come directly to Run It when they need immediate operational capacity.
Does TPG provide 24/7 HubSpot support in managed services?
Yes. TPG's HubSpot managed services include 24/7 monitoring and incident response for platform-level problems — workflow failures, integration sync errors, deliverability issues, and critical campaign problems that cannot wait for business hours. Standard campaign requests, workflow builds, and reporting tasks are handled within agreed SLA windows during business hours. The 24/7 coverage applies specifically to monitoring for platform issues and urgent incident response.
Can TPG take over management of an existing HubSpot instance?
Yes. TPG regularly onboards existing HubSpot instances previously managed in-house or by another agency. The onboarding process begins with a full instance audit to document existing configuration, identify immediate issues, and establish a baseline before TPG assumes management responsibility. Most onboarding engagements complete within two to four weeks, with TPG taking full operational responsibility at conclusion of the audit and knowledge transfer phase.
What HubSpot expertise does TPG bring to managed services?
TPG's managed services team includes HubSpot-certified specialists across every hub: Marketing Hub administrators for campaigns and automation, Sales Hub specialists for CRM and pipeline management, Operations Hub engineers for data sync and RevOps governance, CMS developers for website and landing page work, and data analysts for attribution and BI reporting. TPG also holds a seat on HubSpot's AI Partner Advisory Board, giving the team early access to new AI capabilities and direct engineering input for complex platform issues.
How quickly can TPG start running our HubSpot?
TPG can begin an HubSpot managed services engagement within one to two weeks of contract execution. The onboarding sequence is: week one covers instance access, audit kickoff, and account manager assignment; weeks two through four cover the full instance audit, documentation, and knowledge transfer from the previous operator; at the end of week four, TPG assumes full operational responsibility. For organizations with urgent needs — a HubSpot admin who just left, an imminent campaign launch, or a platform emergency — TPG can accelerate onboarding to provide coverage within days while the formal audit runs in parallel.
Ready to Stop Managing HubSpot and Start Using It?
Tell us your situation — no internal team, recent turnover, growth outpacing capacity, or just want a full HubSpot team without four headcount. We'll put together a managed services scope and cost estimate.