How to Optimize and Automate Your Prospect Process Flow

How to Optimize and Automate Your Prospect Process Flow

This week in our lead management blog post series, we’re going to take a deeper dive into stage 3 of the lead management process: optimizing and automating your prospect process flow. This is an important stage in the lead management process because, while it’s certainly possible to do everything manually, it’s much easier and more efficient to work using an automated system that integrates all of your technologies together. (You’re also far less likely to lose leads through the cracks, and your prospects are far more likely to have a positive experience.)

Using automation to optimize your prospect process creates a defined flow for what happens to a lead upon acquisition. Marketing automation ensures that no lead is left behind, and it helps make sure the prospect/customer has a positive experience.


Proven Success Formula for Lead Management


Marketing automation helps you acquire inbound leads via top of the funnel marketing such as website personalization, SEO, landing pages and forms. It then helps you engage your customers. New, hot leads are presented with relevant cross channel content via email, mobile, web, and social channels. At this point you are ready to sell. Leads are scored and dynamically passed to sales. Reps are empowered with synced data, dashboards, and activity. This entire process is optimized because marketing identifies campaigns with positive return and becomes known as a cost center through powerful analytics.

The graphic below illustrates where marketing automation fits into the life of a lead.

You can see from this graphic that the marketing automation platform plays a central role in the integration of your technology and the life of your lead. Once a new lead is created in the MAP, it is dynamically passed between Marketing and Sales as it is nurtured, potentially recycled, and either won, lost, or rejected.

Maybe you’re at the very beginning of your lead management journey, and you’re not sure what MAP is. MAP (or marketing automation platform) is an automated marketing platform that helps you manage your leads and campaigns. One such platform is Marketo.

Marketo is a multi-tiered, integrated engagement marketing automation solution that helps marketers develop, maintain and scale long-term relationships with the target audiences – from acquisition to advocacy.

Marketo uses:

  • An engagement automation engine 
  • A communication asset library
  • A central audience marketing database
  • An analytics engine
  • And more…

Marketo helps you create and manage email marketing campaigns and landing pages, it assists with prediction/scoring, lead management and CRM integration and it also helps with social marketing and marketing analytics.

These are all tools you need in a marketing automation platform. Instead of managing everything manually, a MAP helps you acquire, engage, sell, and optimize automatically. MAPs help you acquire leads by inspiring inbound leads via top of the funnel marketing such as website personalization, SEO, landing pages and forms.

MAPs also help you engage your leads. Instead of waiting for you to contact them, new, hot leads can be immediately presented with relevant cross channel content via email, mobile, web and social channels.

Once a lead is in the MAP system, it is scored and either nurtured by Marketing or dynamically passed to Sales. The MAP system dynamically empowers sales reps with synced data, dashboards and activity, making it easy for them to strike up meaningful conversations with prospects and close deals.

Finally, Marketing can use a MAP to optimize their campaigns. Using the powerful analytics in a MAP like Marketo, Marketing can identify campaigns with positive returns and become known as a cost center.

Now that you understand the importance of having a marketing automation platform, it’s time to look at how best to use it. Next week, we’ll take a look at automated lead processing and routing, stage 4 of lead process management. In the meantime, head over to our resource hub to learn more about Marketo and lead management.

About Colby Renton
Colby Renton is a Senior Marketing Strategist at the Pedowitz Group. Colby consults with global organizations to redefine marketing strategies, drive organizational change, educate on Revenue Marketing processes, and optimize the marketing discipline overall. Previously, she worked for one of the worlds’s premier HR consulting firms for nearly a decade, where she developed her expertise in change management and global marketing strategy.

Related Resources

  • Posted by Colby Renton
  • On 08/16/2018

Leave Reply

Your email address will not be published. Required fields are marked *